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Instructional Scheduling Assistant (ISA)

The ISA is a new tool designed to support the annual course planning and quarterly class scheduling processes for departments, instructors, and the office of the registrar. This project was initiated by the Office of the Executive Vice Chancellor for Academic Affairs (EVCAA) in collaboration with the Division of Biological Sciences (DoBS) and the Jacobs School of Engineering (JSOE). It is available to all units that conduct course/class scheduling, and will allow instructors to submit their scheduling preferences. 

The system is designed with the ability to produce data for to the Registrar's office in their preferred format and future enhancements will allow it to interact directly with ISIS (Integrated Student Information System), UC San Diego's central student records system.

Instructional Scheduling Assistant (ISA):

Training materials and demo videos are available for both schedulers and instructors.

If you would like to schedule an in-person training for your department, please submit a request to


ISA Timeline

The ISA launched in stages to enable the development team to address questions or concerns with the application throughout the process. The first stage of the launch was to the ISA Beta group, followed by the Advisory Committee members. The final stage was a campus-wide launch.

 Project Schedule

Version Features Release Date
  • Annual Schedule Builder
Sept. 7, 2017
  • Unit settings
  • Instructor Scheduling Preferences (ISP)
  • Teaching Acknowledgments (TA)
  • Email Notifications
Nov. 17, 2017
  • Quarterly Schedule Builder
Jan. 30, 2018
  • Summer Session Schedule Builder
  • Summer Session Admin Dashboard
Oct. 1, 2018
  • Course and Instructor Groups and Filters 
Spring 2020
  • Last Look
Spring 2020
  • Registrar Dashboard
Fall 2020


Who Is Involved

Main Workgroup

This group is made up of key stakeholders that act as subject matter experts. They provide specifications through user stories, help give input as to priority of project requirements, and assist with testing. 

Division of Arts & Humanities
Alyssa Simons, Literature

Undergraduate Colleges
Hanna Tawater, Warren Writing Program

Division of Biological Sciences
Dana Brehm, Cara Esgro

Jacobs School of Engineering
Veronica Abreu, Computer Science & Engineering 

Division of Physical Sciences 
Selaina Mansheim, Chem/Biochem 

Scripps Institution of Oceanography
Tim De Bold

Summer Session  
Renee Lee 

Rady School of Management/Grad Division  

Division of Social Sciences

Office of the Registrar
Kimberley Newmark

Summer Session Workgroup

Renee Lee, Summer Session

Lisa Bargabus, Summer Session

Matthew Sapien, Summer Session 

Development Team

EVC's Office

Stephen Hamilton, Developer

Ahren Crickard, Portfolio Manager




Division of Biological Sciences

Jude Poole, Director of Computer Services

Katie Frehafer, Technical Project Manager

Duke Lee, Back End Engineer

Cameron Hom, Front End Engineer

Victor Vazquez, Front & Back End Engineer

Training & Demos

Training & Demos

Training Events Scheduled for 2020


Type Date Time Location Notes
Zoom office hours None currently scheduled Katie will be available over zoom to answer questions and give screen share walk-thrus


New Feature Demo & Training


May 21, 2020 





This will cover the NEW Course Groups, Instructor Groups, TimeBlocks, and Instructor Scheduling Preference enhancements. This session will be recorded and posted.


New Feature Demo & Training


May 22, 2020 





This will cover the NEW Course Groups, Instructor Groups, TimeBlocks, and Instructor Scheduling Preference enhancements. This session will be recorded and posted.
Annual classroom-style refresher training


June 16, 2020





Annual classroom-style refresher training


June 17, 2020





Individual Training



To arrange individual or in-person training for your unit, contact You can also contact your divisional representative on the ISA Workgroup and they would be happy to assist you!